Officer Checklist

Keep your PTA Team on track with this helpful Officer Checklist.

Get Started – Jumpstart Your Year!

Stay on Track

  • Make your life easier!  Activate the online payment option in MemberHub and encourage members to join online.
    • Electronic membership payments are automatically routed to the NCPTA and your local unit bank account.  Members are automatically entered into MemberHub.
  • If members pay you directly by cash or check:
    • Remit the State and National portion of dues ($4.00 per member) to the NCPTA office by the 15th of each month.
    • Manually entered these members into MemberHub
  • Submit your PTA’s 990 annual tax-filing with the IRS and confirm filing date in MemberHub by Nov. 15
  • Stay updated with NCPTA monthly newsletters and the NCPTA Facebook Page

Map Your Success

NCPTA Resources & Training

Plan your leadership budgets to include attending our annual events:

  • May 2017 – NCPTA Parent Education Conference
  • June 22 – 25, 2017 – National PTA Convention, Paris Las Vegas Hotel, Las Vegas, NV

Your have many resources available to you as PTA leaders within the NCPTA network:

  • Conferences and Trainings are offered throughout the year
  • Volunteers on the NCPTA Board of Directors are located across the state.
  • Tools, grant opportunities, and other news are posted at
  • Our network of NCPTA leaders enables you to connect and exchange ideas.
  • The NCPTA office team can be reached via email at

Your NCPTA Charter Seal

Your charter should be displayed in a prominent place at your school to let your school community know you are an active PTA.


When making your plans for the year, be sure to keep our PTA mission and vision in mind with all you do. We appreciate your dedication to our work for kids and families. Please let us know if you need anything to help your PTA’s successful year!

NCPTA Mission
NCPTA is North Carolina’s oldest and largest volunteer organization advocating for the education, health, safety, and success of all children and youth while building strong families and communities.

PTA Vision
Making every child’s potential a reality.

Nominating Reminder

Prior to the last general membership meeting each fiscal year, the nominating committee shall prepare a slate of nominees for officers of the local PTA for the coming year, and the president shall include that slate in the notice for the last general membership meeting. Review the Uniform Bylaws for additional details about nominations and elections.

Stay Connected

Make sure your officers and members are entered into MemberHub, or they may miss out on important announcements and opportunities. If you are an outgoing officer, please update the incoming officers in MemberHub.