NCPTA Active Councils for 2018-2019 Reflections

If your county is listed below, then you must submit Reflections entries through the appropriate PTA Council.

Please check your county council’s information for the number of allowable entries, deadline, mailing address, and any additional requirements for sending entries to the next level of judging.

View the main Reflections page.

 

Council Reflection Chair/ Contact Person Deadline/ Date/ Place/ Time Number of entries each PTA can submit
Chapel Hill/ Carrboro Council

Heather Lewis

Hlewis22@unc.edu

619-517-8539

November 30, 2018

All entries must be uploaded by midnight, November 30, 2018 to the link provided to the PTA Reflections Chairs.

You must use the required naming convention provided in the rules on the NCPTA website.

Traditional: Each school may submit up to 10 total entries regardless of category.

Special Artist: unlimited

Charlotte/ Mecklenburg Council

Kristen Anderson

meckptareflections@gmail.com

704-604-4617

November 15, 2018

 10:30am -12:00pm

South County Regional Library: Children’s Room 5801 Rea Rd. Charlotte 28277

6:00-7:30pm

Sugar Creek Library: Conference Room 4045 N. Tryon St.

Suite A

Charlotte 28206

All entries, except visual art, will be submitted digitally via Google Drive.

Entry forms will be submitted manually as well.

Visit meckptareflections.weebly.org for specific instructions on how to prepare and submit entries.

MeckPTA only accepts video entries in the following formats: .MP4 or .MOV

Traditional: Each school may submit up to 15 entries per grade division.

 

Special Artists: unlimited

Cumberland Council

Rita Thomas

bearhandsacademy@gmail.com 

November 15, 2018

no later than 4:00 p.m.

Submissions need to be turned in at:

2465 Gillespie Street
Fayetteville, NC 28306

Durham Public Schools Council

Stephanie Lynch

reflectionsdurhamcouncilpta@gmail.com

919-641-0824

 

11:59pm November 30th, 2018

All entries must be submitted to the email listed above by 11:59pm.

Please contact reflectionsdurhamcouncilpta@gmail.com with any questions. . Durham Council will accept submissions in all categories, but video submissions files must be in the following formats .MP4 or .MOV.

THERE WILL BE NO PHYSICAL DROP OFF OF ART FOR JUDGING.

Each entry much use the required naming convention provided in the rules on the NCPTA website and be accompanied by a Student Entry Form. Each PTA must also submit a Local Unit Participation Form.

Traditional:

DCPTA will accept 12 entries per grade division regardless of category

 

Special Artist:

Unlimited

Guilford County Council Felicia Andrews
reflectionsguilfordcountypta@gmail.com
336-686-0199
 

Monday, December 3, 2018
11:59pm

 

Online Submission taken via Local Unit Reflections Google Drive

Share to reflectionsguilfordcountypta@gmail.com 

Before you submit any art to the County level, please ensure that your local unit is in Good Standing by visiting https://ncpta.org/index.php/leaders/leadership-tools-for-officers/good-standing-requirements/. All Units that are not in Good Standing will be disqualified from judging!

THERE WILL BE NO PHYSICAL DROP OFF OF ART FOR JUDGING. Each local unit will need to create a Reflections GMAIL account to be named LOCALUNITREFLECTIONS@GMAIL.COM example. (If you created an account last year Please clean all of last years art entries out and continue to use that account, if not please create an account using this example:  AWESOMEELEMENTARY@GMAIL.COM.  This will give your unit a Google drive file storage.

Upload, store and share your completed (both sides) Local Unit Participation Form https://ncpta.org/wp-content/uploads/2018/08/Local-PTA-Participation-Form-USE-THIS.pdf all of your schools reflections Student Entry Forms https://ncpta.org/wp-content/uploads/2018/08/Entry-Form.pdf and art submissions that you wish to be judged on the county level.

You will share your reflections google drive with reflectionsguilfordcountypta@gmail.com for judging.

Your Reflections google drive should contain a separate folders for each category that you are submitting art for: Dance Choreography, Film Production, Literature, Music Composition, Photography, Visual Arts, Special Artists in which you will store the art entries and their corresponding student entry form. (if you do not have an entry for a category, please do not create a folder for that category.

This must be reflected on the Local PTA Unit Participation Form).

a) There should be a folder for each category they submit art for AND their Local Unit Form (Please complete both sides)

b) In each Category Folder, there should be an appropriate grade folder if elementary labeled Pri or Primary & Int or Intermediate, This doesn’t apply to Middle and High School

b1) In each Category Folder, there should be a Student Folder for each student’s piece of art using the correct naming convention (same as the file naming convention).  This folder must include the art piece file USING THE CORRECT FILE FORMAT AND SIZE,  IF THIS IS NOT CORRECT THE ENTRY WILL BE DISQUALIFIED, and the completed Student Entry Form for this 1 piece of art. IF EITHER OF THESE ARE MISSING FROM THE STUDENTS FOLDER, THE ENTRY WILL BE DISQUALIFIED!

Students can have multiple entries in the same or multiple categories and within the folder there must be a Student Entry form to accompany each piece of art. Each entry must have a separate student entry form. Student Entry Forms must be filled out completely (both sides), be legible (Ink is Required), have a title and an artist statement OR THEY WILL BE DISQUALIFIED. CHAIRS

PLEASE check your submission before sending it over.  Student entries must follow the National PTA Reflections Category Official Rules and submission requirements. https://ncpta.org/wp-content/uploads/2018/08/Participation-Rules.pdf

All entries MUST INCULDE the REQUIRED NAMING FORMAT. https://ncpta.org/wp-content/uploads/2018/08/Required-Naming-Conventions-For-Reflectionsfinal.pdf

Traditional: a maximum 4 per category (24 Total)

Special Artists: Unlimited

Hickory Public Schools Council Information not yet available.
Johnston County Council Information not yet available.
New Hanover County Council

Jessica Guidi

nhcsptsareflections@gmail.com

Nov 1-15th

Entries will be submitted through the Gmail account each PTA will create-

THERE WILL BE NO PHYSICAL DROP OFF OF ART FOR JUDGING.

Each local unit will need to create a Reflections GMAIL account to be named

Example: NHCSCHOOLREFLECTIONS@GMAIL.COM.

This will give your unit a Google drive file storage which you will use to upload, store and share your Local Unit Participation Form and all of your schools Reflections Student Entry Forms and art submissions that you wish to be judged on the county level.

You will share your reflections google drive with nhcsptsareflections@gmail.comfor judging. You will have over two weeks

 

Traditional: No Limit

 

Special Artists:
No Limit

Rowan/ Salisbury Council Information not yet available.
Wake County Council

Sonya Reid

reflections@wakepta.org

November 30, 2018

11:59 p.m.

All entries will be submitted electronically.

Email Reflections@wakepta.org to be added to the Reflections distribution list for submission instructions and updates.

Traditional:

WCPTA will accept 14 entries per grade division regardless of category.

 

Special Artist:

unlimited

Winston-Salem/ Forsyth County Council Renee Canada  
(336) 782-1445

Lori Brewer
(252) 218-9039

reflections@wsfcpta.org

Educator’s Warehouse

Sunday , Nov. 4, 2018
2:00 – 6:00 pm
OR
Monday, Nov 5, 2018
4:00 – 6:00 pm

County-level information and dates are below. The Reflections handbook, rules and student forms can be found at https://ncpta.org/index.php/programs/reflections-arts-program

  1. Be sure to email your contact information (name, phone, email and school name) to Renee & Lori ~ reflections@wsfcpta.org so you are included on our Reflections distribution list. This assures you will receive updates, including any additional details regarding drop-off, as well as, other upcoming dates.
  2. Make sure paperwork for each of your student entries is complete when you arrive

(school name and ID, Reflections chair’ name/contact info, student/parent signatures etc.).

  1. Please ONLY USE the forms found on NCPTA.org

(and not forms from any other school site or location, including National PTA.)

  1. CATEGORY SPECIFICS ~
    Visual art:

Please submit originals (inc photo prints required with 3D entries), no digital submission required.

Photography:

submit 8×10 print mounted on sturdy backing. In addition to the print you may also include the original digital photo on a thumb drive. No digital files will be accepted without accompanying print.

Literature: 

original printed on 8.5×11 paper. You may also include Word document file on thumb drive, however no digital files will be accepted without accompanying print of text.

Film, Music and Dance 

must be submitted digitally on thumb drive and adhere to all file size, format and naming rules.

Packaging: 

Please firmly attach the COMPLETED student entry form to the outside of the entry (back of visual art, 3D, photography; front of 9×12 envelope that contains dance, film and music thumb drives; for literature, staple top to front of manila folder and enclose writing entry inside folder.

  1. Please be patient and allow time for us to go through your entries to ensure they are coded and listed on our WSFC form. This helps assure you get everything back safely.

The Reflections celebration for county winners is in the planning stages and we’ll share that info once finalized. Let us know if you have additional questions, and thanks for your support of the Reflections program!!

School PTAs may submit a total of up to 30 entries from any combination of the 6 categories.

 

There is no limit to the number of Special Artist submissions accepted and they do not count toward your total of 30 entries.